Christmas Market Operator EOI
Submit your Expression of Interest to deliver the 2025 Christmas Market in Parramatta Square. EOIs close Friday 7 November 2025.
Celebrate the Season in the Heart of Parramatta
The City of Parramatta Council invites experienced market operators to submit an Expression of Interest to deliver a vibrant, one-day Christmas Market in Parramatta Square, coinciding with the Lighting of the Christmas Tree. This festive evening event will bring together local artisans, seasonal gifts, delicious food, and joyful entertainment for the community.
Operators will manage the market end-to-end, curating a high-quality stall mix and ensuring a seamless experience for visitors. Council will provide the venue, infrastructure, entertainment and promotional support.
Event Snapshot
Our Christmas Markets will be held on Thursday 27 November 2025.
- Trading Hours: 4pm - 9pm
- Bump-in: Infrastructure (7am - 12pm), Stallholders (12:30pm - 3:30pm)
- Bump-out: Stallholders (9pm - 11pm), Infrastructure (next day 7am– 10am)
- Stalls: 30–40 stalls (3×3m and 3×6m sizes)
- Audience: Families, after-work crowd and dinner trade
Submit an Expression of Interest
Expressions of interests close on Friday 7 November 2025.
Send all mandatory documents (in 1 PDF) to markets@cityofparramatta.nsw.gov.au
Download Full EOI Requirements
Mandatory Documents:
Combine all mandatory documents into a single PDF (appendices permitted).
- Site Plan (to scale): entry/exit, access paths, emergency routes, utilities, infrastructure placement.
- Waste Management Plan: Council supplies cleaners/bins; include stallholder waste rules, ground protection/ drop sheets , grease management, no liquids to drains, proof -of-removal, and a penalty ladder for litter/spill breaches.
- Risk Assessment: hazards, mitigations, responsible parties.
- Public Liability Insurance: Certificate of Currency (minimum $20 million)
- Production Schedule: bump -in/bump -out, supplier movements, timings aligned to permit hours.
- Communications Plan: external comms, media, contingency messaging.
- Emergency Management Plan: evacuation, first aid, incident response.
- Stallholder Register (templated): stall name, ABN, permits/licences, food -safety evidence and insurance.
